How to Write a Thank-You Note (Or Email) After a Job Interview

You just left the job interview, pleased with the way it went. Now you breathe a sigh of relief. Your work is done, and it’s just a matter of sitting back and waiting for the results.

Actually, you’re not quite finished. As a matter of fact, what you must do next—compose a thank-you note—can be a crucial part of the interview process. Most hiring managers pay close attention to how well and quickly you send a thank-you note or follow-up to the interview.

It’s not a terribly difficult task to write a thank-you note, but it may not be your strong suit. Here’s a template to help you get started:

  • Your contact information
  • The date
  • Contact information for the recipient
  • A greeting (Dear Ms. Smith)
  • Body text including the thank-you in four paragraphs or fewer (Make sure there are no grammatical or spelling errors)
  • Closing such as “Yours truly” or “Sincerely”
  • Signature

What is the Best Method of Sending a Thank-You Note?

Many hiring experts believe it’s essential to choose your method based on the hiring company’s culture. For instance, if you’re interviewing at a tech company, sending an email would be the better choice. Companies that seem to be on the traditional side—maybe even old-fashioned—would probably appreciate a handwritten note.

If you’re in doubt, remember an email will be quicker, and you’ll be able to attach documents or include a hyperlink.

Samples of Appropriate Thank-You Notes

This first sample is top-notch because it’s specific and reiterates what the candidate and the hiring manager discussed during the interview.

Hi Ms. Jones,

I just wanted to thank you once again for inviting me to your office today. I enjoyed talking about the accounts payable position and hearing about all the innovative projects you have going at ABC Enterprises. It seems like a wonderful place to work—and not just because you mentioned some great summer outings!

I mostly admire the mission that drives your business and look forward to the opportunity to work with your team to implement some of the ideas we discussed.

Please let me know if there’s anything else you need from me to move the process forward.

Sincerely,
Jennifer Lewis

The second sample is short and to the point, but effective nonetheless.

Hi Mr. Brewer,

Thank you for meeting with me and showing me around the plant today. It was a pleasure to learn more about the team and job, and I’m excited about the opportunity to join XYZ International. I know I can make a difference in Shipping and Receiving or anywhere you might need me.

I look forward to hearing from you about the next steps in the hiring process. Please don’t hesitate to contact me if I can provide additional information.

Best regards,
William Travers

These are just some of the examples that you can use to set you apart from the rest of the crowd during the job application process. If you are currently in need of help with your job search, contact us today!

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